Volunteer Management

Table of Contents

Creating a volunteer job

Signing up for a volunteer job

Managing Volunteers

Volunteer Reminder Notifications

Creating a volunteer job

1. Navigate to your Events page on your program and click the event you'd like to add a volunteer job to.
2. On the Event Details page, click "Add job"
3. Add your Volunteer Opportunity:
   1. Volunteer Job Title
   2. Event start date and time
   3. Event end date and time
   4. Timezone, which defaults to your time zone in Settings
   5. If there is a financial incentive for this volunteer opportunity, add an Optional Value
   6. How many volunteer slots are available
   7. A brief, public description for the volunteer opportunity
4. Click "Save"

Now, your members and guardians can see that volunteer opportunity on their dashboard and sign up to volunteer!

Signing up for a volunteer job

Once a member or guardian has logged into their dashboard, they can click on "Events." Events with open volunteer slots will show a green banner that says, "volunteers needed."

When they click on the event, they'll see the event details and all volunteer opportunities associated with that event, they'd click "Sign up" to reserve their slot. They'll see all the names of people who have signed up for that opportunity.

Volunteers can remove themselves from a volunteer opportunity they have signed up for by clicking "Delete" next to their name.

Managing Volunteers

You can see volunteers who have signed up for the event, by selecting the "Volunteers" tab on the Events page.

Under the Volunteer Opportunities, select the 3 little dots and you are able to

• Add a volunteer
  • On the Add Volunteer pop-up, select Member or Guardian, then select the person on the drop-down menu
• Edit the event
• Delete the event

You're also able to remove volunteers from an opportunity by clicking "Delete" next to or under their name.

You can export the volunteers into an Excel file by selecting the Export button.

Volunteer Reminder Notifications

CutTime Automatically sends out a text 24 hours before the volunteer opportunity begins. It provides their magic link to sign in and check on the event details to make sure they are up to date on their information!

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