Library Overview
For assistance importing your Music Library, click here: Library Import Overview
Table of Contents
Navigating your Library
Adding Pieces
Categories, Instrumentation/Voicing, and Publishers
Parts and Copies
Assigning Parts to Students
Sharing Music Libraries
Navigating your Library
The main Music Library page contains an index of all of your Pieces. By entering relevant information into the filters at the top of the page, you can perform a real-time search to swiftly locate specific pieces. These filters can be combined to refine your search across multiple fields to quickly find compositions.
Each title in your Music Library is referred to as a "Piece," and each Piece can contain multiple Parts (or Copies) that can be named and assigned to students. To view the details of a Piece, locate it in the index table and click the title on the left side of the corresponding row. The Music Piece Details page displays all of the basic information about your piece.
From the Piece details page, you can delete the Piece by selecting "Delete Piece" in the top-right corner, or you can edit the Piece details and/or individual Parts by selecting "Edit Piece."
Alternatively, you can edit the Piece directly from the main Music Library page by selecting "Edit" on the left side of the row for the Piece you wish to modify, including adding performance notes.
Exporting your Library Data
Use the Library filters on the main Music Library page to set the parameters for your export, if necessary. Click "Export" to download an Excel sheet containing your library data, either using the 'Select all fields' option or based on the specific fields you choose. The next time you click "Export," your previous field selections will be saved and automatically displayed.
Adding Pieces
The fastest way to add Pieces to your Music Library is by using the importer. A full walkthrough for this can be found here: Music Library Import Overview.
To add Pieces individually, click "Add Piece" from the top of your index page. From here, fill in all of the necessary information for your piece, following the formatting guidelines on the page. Additionally, specify the number of parts or copies. .
For more information about Category, Instrumentation/Voicing, and Publisher, see below.
Categories, Instrumentation/Voicing, and Publishers
In your Program Settings page, you will see a Music Library Settings header containing links to manage these three items. CutTime’s Music Library is designed to maintain consistent lists for these three fields, so you can come to these pages to edit the titles or add new ones if necessary.
When importing your Music Library data using CutTime’s import tool, these will be created automatically, but when adding Pieces one-by-one, you will need to select from your list.
Parts and Copies
When importing your Music Library, you can add a quantity to the Parts/Copies column to generate these automatically. Once created, you can optionally add titles to your Parts to line them up with the parts in a set of sheet music.
Barcodes for Parts/copies will automatically generate based on the barcode of the Piece. If you have existing barcodes for your parts/copies, those will carry over to CutTime as well.
Assigning Parts to Students
To assign parts to students, start by clicking the “Manage Assignments” above your list of Parts in the Music Piece Details page. This will bring up a page listing each part, along with a dropdown of your members and a return due date. Note that you can apply a return due date to all students using the date picker on the top right corner of the page.
To assign parts, select the appropriate student from the dropdown for each part, select a return due date (if not already applied in bulk) and click “Assign”. The student's name will then be displayed in this table as well as in the Parts table on the Music Piece Details page.
To end a student’s Library assignment and check the part back in, navigate to the “Manage Assignments” page and click “End Assignment.”
You can also check parts back in from a student’s Membership Details page, where you can see a full assignment history of parts for that student.
You can also check parts back in from a student’s Membership Details page, where you can see a full assignment history of parts for that student.
Sharing Libraries
CutTime allows you to browse the music libraries of other programs should you need to borrow sheet music for an upcoming performance. In order to view other programs’ libraries, you must opt in to sharing your own music library as well.
To opt in to sharing, navigate to your Program Settings page and find the Library Sharing Preferences” header. From here, click “Edit Sharing Preferences.” Finally, enter the contact name and contact email address you want other CutTime users to see when they view your library.
With sharing enabled, you will have the ability to select options on your Library index page that display other shared libraries both within your district and across CutTime.
These results will be limited to programs that have also opted in to sharing. When browsing other libraries, you will also have access to the names of the programs and contact information for each piece in the table, allowing you to reach out to these contacts as needed.